The purpose of the ballroom is to offer a place for parties and other arrangements.
There may be a total of 4 parties every month except December, January, May, and June. This is because exams are usually being held during these months.
To rent this room:
- You must fill out the form at the bottom of this page.
- Pay the deposit of 500 DKK upfront. You will receive a confirmation email once the deposit is received. Please note that the room reservation is not confirmed until the deposit is processed.
- Ensure that the rent payment is made no later than 5 working days before the reserved date. Failure to make the payment will result in the reservation being canceled, and losing the deposit.
- If you need to cancel the reservation, please do so at least 10 days before the scheduled event to avoid losing the deposit.
You have two options for making payments:
- MobilePay: Transfer the payment to MobilePay number 422446. Make sure to include “ballroom”, room number (eg. 201), and your name in the comment section for identification.
- Cash: Place the cash in an envelope and deliver it to the resident council room (mailbox) located in the basement. Please remember to include the following information on the envelope: “ballroom,” your name, and the room number.
The ballroom can be rented for various types of events, each with different rental rates:
- Public/Open Party: No rental fee is required.
- Semi-Public Party: Rental fee of 250 DKK. Semi-public events allow other residents to join after 22:00.
- Private/Closed Party: Rental fee of 500 DKK.
- Other Arrangements: Rental fee of 100 DKK.Note that this applies to events without alcohol or music.
Additionally, it’s mandatory to announce the event on the Rebæk Søpark Kollegiet Facebook group at least one week before the event date.
Cleaning:
The ballroom must be tidied up and cleaned. Instructions on cleaning the room will be available upon renting the room. Before the key is returned to a resident council member, it will be checked if the room is cleaned and if the music and lights are functioning as they should when the key is received. If the music system is broken by the tenant or guests of the tenant, the tenant is fully liable for the costs that may arise from replacing the music system. When a resident council member has checked all, you will receive your deposit back by MobilePay or cash in the mailbox. The refund is initiated once a week.
All the terms and conditions regarding the ballroom can be downloaded. Please read them before renting.
Ballroom Application Form
Required fields are marked *